HarvestHaul
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General Santos City and Polomolok

Every kilogram recorded, from the farm to the buyer.

HarvestHaul gives farmers, cooperatives, delivery staff and buyers one shared record of a harvest, from the pickup request to delivery at the buyer's door.

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Cooperatives and buyers are reviewed by an admin before they can trade.

The problem

Harvests are coordinated by phone and paper.

  • Is the truck coming today?
  • Following up with the cooperative again
  • Who weighed this load?
  • How many kilograms was it?
  • The paper note is missing
  • Two farms, one truck, no schedule
  • Did the price change since morning?
  • The driver's number changed
  • Who pays the farmer, and when?
  • The buyer asks where the order is
  • Was that the measured weight or an estimate?
  • No single place to check

Each of these is a hand-off with no shared record.

How it works

One process, five steps, every step recorded.

Crops are counted in kilograms. Only one weight is final: the one measured at pickup.

  1. Request

    The farmer requests a pickup.

    The farmer tells their cooperative what is ready, about how many kilograms, and when a truck can come. This estimate is used for planning only.

  2. Route

    The cooperative plans one trip.

    Requests that fit the same truck on the same day are grouped. The planner checks the truck's weight limit, the road between farms and each pickup window, then suggests the order of stops. The cooperative confirms it.

  3. Weighing

    The measured weight is final.

    At the stop the crop is weighed and graded. The measured kilograms are the official record. They become the cooperative's stock, and the farmer's payout is based on them.

    Weighing recordIllustration
    Farmer's estimateused for planning only
    120 kg
    Measured weightthe official record
    118 kg

    Illustration only. Figures are samples, and prices are set by each cooperative.

  4. Order

    Buyers order from available stock.

    Buyers see each cooperative's crop, grade, kilograms available and price per kilogram. When the cooperative accepts an order, that weight is reserved for it, so the same kilograms are never sold twice.

  5. Delivery

    Follow the delivery on a map.

    Delivery staff run the trip from a phone, mark each stop and attach a photo. The phone shares its position, and the map refreshes every few seconds. If the signal drops, updates are saved and sent when it returns. The buyer confirms receipt.

Roles

Five roles, one shared record.

Farmer

Asks for a pickup, then watches the truck come to the farm.

Sees the measured weight, the price per kilogram, what has been paid and what is still owed.

Registers here

Cooperative Admin

Groups pickups into one truck, weighs and grades at the stop, then sells the stock.

Pickup planner, receiving, inventory, buyer orders, payments and five reports.

Registers here, then reviewed

Delivery Personnel

Drives the trip from a phone and marks each stop.

Needs a driver's licence on file that has not expired before a cooperative can assign a trip.

Added by the cooperative

Buyer

Orders from what is in stock, then follows the truck to the door.

Sees available kilograms, price per kilogram, order status, payment record and the delivery map.

Registers here, then reviewed

Super Admin

Reviews every cooperative and buyer before it can trade.

Oversight of accounts across the platform.

Set up by the platform

Before you register

Common questions.

How does pickup consolidation work?

A farmer sends a pickup request to their cooperative. The cooperative groups the requests that fit in one truck on the same day, the planner orders the stops to keep the road short, and the cooperative confirms which farms are on that trip. The farmer then watches the truck on the map.

Is the truck position shown in real time?

No. The delivery phone sends its position every few seconds and the map refreshes by itself, so you see the truck a moment behind. If the phone loses signal, positions queue up and are sent when it reconnects.

Who can see where a truck is?

The system accepts a position only while a trip is in progress, and only from the delivery personnel assigned to that trip. Once the trip is finished no more positions are accepted. The positions stay with the trip record for the cooperative to review.

Is there a registration fee?

There is no fee to register. Farmers, cooperatives and buyers sign up in General Santos City, Polomolok and nearby areas, and an admin reviews each cooperative and buyer account before it can trade.

Who can use HarvestHaul?

Farmers, cooperatives and buyers register here. A platform admin reviews every cooperative application and buyer account before it can trade, and a farmer joins a cooperative before requesting a pickup. Delivery personnel are added by their cooperative.

Create an account

Join HarvestHaul in General Santos and Polomolok.

The cooperative dashboard, listing the pickups, receiving and orders that need action, with sample data.
The cooperative's dashboard lists only what needs action.
The farmer dashboard, showing pickup requests and earnings, with sample data.
The farmer's dashboard.

Screens from the working portal, filled with sample data.